General Conditions for Congress Participants 2018

The DGPPN has commissioned the congress office CPO HANSER SERVICE to organise and conduct the congress. Upon registration for the congress and confirmation of registration, the congress participant will enter into a contract with the DGPPN for participation in the congress and, if applicable, for participation in the educational programme (courses). This contract is based on the following General Conditions:

Registration fees for the DGPPN congress and the educational programme (courses)
Participation in the congress and events of the educational programme is subject to a fee. The events of the educational programme will take place during the DGPPN Congress. For these events, a separate participation fee will be charged in addition to the congress fee. Registration for the congress and educational programme or other services are binding for the participant. Participation fees are to be paid in advance at the time of registration. Any bank charges are to be borne by the party liable for payment.

Visibility of your personal information to other users
By registering for the congress, you also consent to the necessary storage, processing and use of your personal information. In particular, you consent that your personal information will be visible to other congress participants (e.g. in the directory of congress participants, the directory of congress chairpersons, speakers, etc. or in other congress publications). A transfer of your personal data to third parties, for whatever reason, is prohibited unless it is absolutely necessary because of your participation in the congress.

Cancellation of congress participation
If you cancel your participation in the congress and/or your participation in the educational programme by 31 August 2018, the participation fee will be refunded less a cancellation/processing fee of 25% of the participation fee. No refund can be made in case of cancellation after this date. Please inform the congress office of your cancellation in writing. You can also name a substitute participant who will cover the registration fee.

If you cancel your participation in the congress and/or in the educational programme (courses) before payment of the respective fees have been processed, you will still be charged the above mentioned cancellation/processing fee. Payment is due within two weeks of receiving the invoice.

Cancellation of the congress by the organiser
If the DGPPN cannot conduct the congress as a result of force majeure, the DGPPN may cancel the congress. Force majeure includes governmental orders, strikes, civil unrest, war or threat of war, imminent or completed terrorist attacks, epidemics, natural disasters, major disruption to transport or impossibility of timely transport of participants to the congress or other emergencies that make it impossible or pointless to hold the congress.
A prerequisite for the cancellation is that the force majeure affects the city or region of Berlin and occurs or is to be expected within 30 days before the start of the congress and that it will continue to have an effect at the time of the congress.
Paid participation and course fees will not be refunded. The DGPPN is also not obliged to refund the participants for payments or deposits made to third parties (e.g. hotel deposits).

Video and audio recordings
The organiser, radio and television stations and online and print media are permitted to make video and audio recordings of the general happenings at the congress and to use them for their reporting. Participants in the congress and people otherwise involved agree to the recordings being made and published for communication purposes, also in social media.

Changes to the programme
The DGPPN reserves the right to make necessary changes to the programme at short notice. Participation fees will not be refunded, also not in part, because of cancelled presentations or changes to the programme.

Changes to the educational programme (courses)
If courses are cancelled because the speakers have cancelled or the minimum number of 8 participants per course is not achieved, the participation fees for these courses will be refunded. Fees will not be refunded – also not in part – if speakers other than the original speakers take over the courses.

Loss of name badge
If a name badge entitling the wearer to participate in the congress is lost, the full participation fee will have to be paid again to obtain a new name badge.

Liability
As the organiser of the congress the DGPPN is liable within the framework of the laws of the Federal Republic of Germany. Its liability – whatever the legal basis – is limited to cases of criminal negligence and wilful misconduct.

General Conditions for Submission of Contributions 2018

Symposia

Symposia can be registered by one chairperson, who will specify at least three to a maximum of four speakers. Chairs, speakers and discussants are not exempt from the participation fee. Chairs must pay the participation fee when they register a contribution. The participation fee for speakers and discussants is due upon acceptance of a scientific contribution. The scientific committee of the DGPPN reserves the right to not include in the congress programme contributions from speakers who have not paid the participation fee.

If the scientific committee does not include the contribution in the programme, congress participation can be cancelled free of charge until 31 August 2018. In this case, the complete participation fee will be refunded.

If the author withdraws a contribution after it has been accepted by the scientific committee, participation in the congress will not be cancelled and participation fees will not be refunded.

Oral Presentations
Participants can register a maximum of two contributions (Oral Presentations, Posters, ePosters). After registering an Oral Presentation, the author is obliged to give the presentation at the congress. Upon submission of an Oral Presentation, the speaker must register to participate in the congress. The participation fee is due upon registration of a scientific contribution.

If the scientific committee rejects the contribution or recommends its submission as a poster, congress participation can be cancelled free of charge until 31 August 2018. In this case, the complete participation fee will be refunded. If the participant agrees to acceptance of the contribution as a poster, his or her congress participation will not be cancelled and the associated fees will remain in effect.

All authors will be informed by the congress office in mid-July 2018 whether their contribution will be included in the scientific programme of the congress. Please note that a contribution can only be included in the scientific programme after the participation fee has been paid into the congress bank account.

If the author withdraws a contribution after it has been accepted by the scientific committee, participation in the congress will not be cancelled and participation fees will not be refunded.

Posters/ePosters
Participants can register a maximum of two contributions (Oral Presentations, Posters, ePosters). After submitting a Poster, the author is obliged to present it at the congress. A substitute presenter for the submitted Poster/ePoster is not provided for. Upon submission of a Poster/ePoster, the author is required to register for the congress. The participation fee is due upon registration of a scientific contribution.

All authors will be informed by the congress office in mid-July 2018 whether their submission will be included in the scientific programme of the congress. Please note that a contribution can only be included in the scientific programme after the participation fee has been paid into the congress bank account.

If the scientific committee rejects the Poster/ePoster, congress participation can be cancelled free of charge until 31 August 2018. In this case, the complete participation fee will be refunded.

If the author withdraws a contribution after it has been accepted by the scientific committee, participation in the congress will not be cancelled and participation fees will not be refunded.

Information about relationships with companies

Every presenter and first author of a poster is obliged to submit a statement about any relationships with companies. This is also the case for invited presenters. Every presenter is requested to inform the audience at the start of the presentation about relationships with companies. It is recommended that the presenter uses the following DGPPPN PowerPoint slide for this purpose.

Equipment in presentation rooms
All rooms are equipped with projectors and notebooks with loud speakers.